!! Nominations
!The nomination cycle 2023/2024 will open on October 1, 2023 and close on January 31, 2024.
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__The nomination cycle 2023/2024 will take place online, a nomination form is therefore not required.__

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!!General information about the nomination procedure  __\\

*Only members of Academia Europaea can submit a nomination. To be recognized as __member of Academia Europaea__, make sure that __your name and email address__ correspond to the ones registered in the AE database (if in doubt, go to your personal AE web page).

* Before you consider nominating a new member, please make sure that the potential nominee is not already a [member of Academia Europaea|Acad_Main/List_of_Members] (and not just your section) and has not already been nominated. To do so click on "Show nominees of all sections sorted by alphabet" on the [List of nominations|Acad_Main/Forums/Nominations]. This might help to save your valuable time and helps avoid confusion when multiple nominations of the same person are made.

* You and one co-nominator have to fill out all fields marked * in the online nomination form. 

*There is no limitation of the number of nominations a nominator can make.

* Submitting a form to the same section with exactly the same name for a candidate overwrites the previously uploaded form (i.e. later improvements are possible till the end of the nomination period). 

* An automatic notification about a successful registration of a nomination is sent to the sender, the two nominators and the chair of the relevant section. Please note: __the email addresses of the nominators__ have to be the same as the ones registered on the AE site (have a look at your personal page and amend as necessary). 

* Nominators are free to send additional information on candidates to their section chair or the AE office ([office@ae-info.org|mailto:office@ae-info.org]). The additional documents will be made available to the members of the nomination committee after the end of the nomination period.

*It is the responsibility of the first nominator, to ensure that the “case for election” is fully and correctly completed. Both of the nominators must support the nomination. 

*All members can nominate candidates for membership to any section and in any field. Nominations for membership must be made by two (__and only two__) members of the Academia. It is important that both nominators have personal and professional knowledge of the distinction of the candidate.

*Regarding the classification as ORDINARY or FOREIGN member the question of nationality and citizenship are irrelevant. If a candidate lives and works (principally) outside of Europe (and Israel) then they have to be considered as a Foreign candidate. Only if a candidate has a dual position and spends 6 months in Europe and six months outside, she/he can be nominated as Ordinary member.

*Nomination of __ORDINARY__ members
**If the candidate is nominated as __ORDINARY__ member, one nominator must be resident in a European country and one must be resident in a different country from that of the candidate.  Nationality and citizenship of the nominators is not relevant to the process.

*Nomination of __FOREIGN__ members
**Where a candidate is nominated for election as a __FOREIGN__ member, at least __one of the two nominators__ must hold the category of __ORDINARY__ member. The other nominator must be resident in a __different__ country from that of the candidate. Nationality and citizenship of the nominators is not relevant to the process.
**__FOREIGN__ members: If a candidate is nominated as __FOREIGN__ member, the nominators must present __clear evidence__ of a strong and sustained collaboration and working links with European institutions and centres of scholarship. The award of honours by European institutions and periods of residence at European centres will provide additional evidence of such links (such as substantive positions held, honorary Professorships and visiting Professorships). 

* The full list of nominees is made available to members of Section committees and to Class chairs. The list of nominees (names only) in a section is visible to all section members. Full dossiers are accessible only to all authorized persons, i.e. the nominators of a person for the dossier of that person; the members of the section committee for all dossiers of their section.

* __The nomination period will end at midnight (CET - Central European Time) on January 31, 2024. __

!Attention: no extensions of the deadline is possible!

!Board List

This route uses the same nomination form. It is designed to capture those eminent scholars who, for whatever reason, may have been overlooked in the past, or for candidates who do not easily fit the normal criteria for membership. See also [detailed criteria|Acad_Main/Membership/Nomination_and_Election_Process/Board_list] for a nomination on the Board list.  The ‘Board list’ candidates also pass through Section committees and Classes, for their opinion and advice. The final election of the Board list candidates is a matter for the Board of Trustees, following receipt of Class chairs’ recommendations.
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!Evaluation of candidates (synopsis)

Sections are clustered into Classes: Class 1 – Humanities (Sections A1, A2, A3, A4, A6 and A7); Class 2 – Social and related Sciences (Sections A8, A9, A10, A11, A12 and A13); Class 3 – Exact Sciences (Sections B1, B2, B3, B4 and B5); Class 4 – Life Sciences (Sections C1, C2, C3, C4 and C5), each with a Class chair.
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After the closing date for applications, each Section committee evaluates their own candidate lists and make recommendations on suitability for election. Each Section committee evaluates against published criteria and uses a common scoring system. Section lists are then discussed in plenary during individual Class meetings to arrive at a single consolidated class list for each Class. These are formal hearings, where the individual section lists are compared, discussed and moderated. Class lists are then submitted to Council for a formal QA and new members then elected by the Board of Trustees. All newly elected members will receive a formal invitation from the President, inviting them to accept membership and an invitation to participate in the induction ceremony at the next annual member conference.
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*Each Section Committee will assess its own candidates against a set of eligibility and professional standing criteria and score according to this scheme:

**__1:__ Should be elected now; 
**__2:__ Strong candidate; 
**__3:__ Future contender;
**__4:__ Not electable. 

*Each section chair will provide an assessment report for their nominations (including a ranked list of candidates) to the appropriate Class chair.

*The Class chairs then each convene separate Class meetings, to discuss (in pleno) and moderate the individual Section candidate lists. A single, consolidated list for each Class is then agreed and submitted to the Board of Trustees for approval and subsequent election. 

!Nominations guidelines and criteria 

*[Detailed description of the nominations guidelines and criteria|Acad_Main/Membership/Nomination_and_Election_Process] (revised October 2020).
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!Dear members of Academia Europaea,
!In these unprecedented times: The Board of trustees have decided to __extend the deadline__ for nominations for membership to the academia Europaea until __midnight on 30 April 2020__. 

Many thanks to all members who have already submitted nominations before the original deadline. But, we are conscious of the extreme pressures that scholars are now operating under and we hope that this extra time will allow you to nominate suitable candidates. The intention is still to try to make sure as many newly elected members  as possible can come to the annual conference on in October.

Dana Kaiser [office@AE-Info.org|mailto:office@AE-Info.org] or [dkaiser@iicm.edu|mailto:dkaiser@iicm.edu] at the Graz Data Centre is still available to answer and technical questions.
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*[List of nominations|Acad_Main/Forums/Nominations]\\Here you can either view all nominations (names only) or choose the relevant section where you will find an alphabetic list of the nominees. 

*[Detailed instruction on how to access the 2022/23 nominations of your section|Acad_Main/Nominations/How_to_access_nominations] (Access is only possible for authorized persons.)\\Once you have opened a dossier (nomination), you can click on  the button "Show printer-friendly version" to get a good print-out.
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The 2022/2023 nomination process opened on October 1%%sup st/%, 2022 and will end on January 31%%sup st/%, 2023
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-->Download the [AE Nomination Form 2022/2023|AE-Nomination-Form_2023.pdf|saveas='true']
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*Please download and use __this year's__ nomination form. Send the filled-in nomination form as __attachment__ to [nominations@ae-info.org|mailto:nominations@ae-info.org].

*Hint: If downloading the form by clicking on it does not work, please try to right-click and choose "Save-As" from the context menu (see also the NOTE below). If you are still having difficulties, do not keep trying, but contact the AE office ([office@AE-Info.org|mailto:office@AE-Info.org]) and the form will be sent to you.

*If you have difficulties opening the form, start your Adobe Reader first and open the form __through__ the Adobe Reader by selecting the appropriate file.

*If you cannot use the pdf nomination form, download the [MsWord form|Nomination_Form_2022_23.docx], fill it in and send it to Dana Kaiser at [dkaiser@iicm.edu|mailto:dkaiser@iicm.edu]. The content of the form will then be transferred to the pdf form which will then be submitted on your behalf. 

*If you have any other problems or questions, contact the AE office at [office@AE-Info.org|mailto:office@AE-Info.org] or Dana Kaiser at [dkaiser@iicm.edu|mailto:dkaiser@iicm.edu]
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*[List of nominations|Acad_Main/Forums/Nominations]\\Here you can either view all nominations (names only) or choose the relevant section where you will find an alphabetic list of the nominees. 

*[Detailed instruction on how to access the 2022/23 nominations of your section|Acad_Main/Nominations/How_to_access_nominations] (Access is only possible for authorized persons.)\\Once you have opened a dossier (nomination), you can click on  the button "Show printer-friendly version" to get a good print-out.
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__NOTE:__
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*Download the nomination file by clicking on it. 

*If you get the message "''To view the full contents of this document, you need a later version of the PDF viewer. You can upgrade to the latest version of Adobe Reader from www.adobe.com/products/acrobat/readstep2.html''" although you __do__ have the latest version of the Adobe Reader, download the file by making the __Ctrl-click__ (or __right-click__) on the link and select "__Save as__" or "__Download__" from the contextual menu (depending on which browser you use, you may also select "load linked data" or other wording). In this way, you won't be using a default preview program which cannot deal with the nomination form.

*To fill the AE Nomination Form please use Adobe's PDF Reader Version 8 or higher. Note that current versions are already 10.x , so if the PDF's don't work for you please update your pdf Reader. 

*If you cannot download the file, please contact [office@AE-Info.org|mailto:office@AE-Info.org] and the file will be sent to you and assistance will be provided.
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__MAC USERS:__
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*__Downloading the nomination form:__ Download the file by clicking on it. Alternatively, you can save it by making Ctrl-click (or right-click) on the link and select "Save as" or "Download" from the contextual menu (depending on which browser you use, you may also select "load linked data" or other wording). 
*__Opening and filling the form:__ make sure that you open the nomination form using the Adobe Reader and not by means of the (default) MacOS "preview" viewer (i.e. the built-in PDF viewer).
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*Only members of Academia Europaea can submit a nomination. To be recognized as __member of Academia Europaea__, make sure that __your name and email address__ correspond to the ones registered in the AE database (if in doubt, go to your personal AE web page).

* Before you consider nominating a new member, please make sure that the potential nominee is not already a [member of Academia Europaea|Acad_Main/List_of_Members] (and not just your section) and has not already been nominated. To do so click on "Show nominees of all sections sorted by alphabet" on the [List of nominations|Acad_Main/Forums/Nominations]. This might help to save your valuable time and helps avoid confusion when multiple nominations of the same person are made.

*There is no limitation of the number of nominations a nominator can make.

* An automatic notification about a successful registraton of the nomination is sent to the sender, the two nominators and the chair of the relevant section. Please note: __the email addresses of the nominators__ have to be the same as the ones registered on the AE site (have a look at your personal page and amend as necessary). 

*It is the responsibility of the first nominator, to ensure that the “case for election” is fully and correctly completed. Both of the nominators must support the nomination. 

* Wherever possible, candidates should have been approached by the proposers, and should have given their permission to have a nomination submitted, on a clear understanding that any nomination is without guarantee or prejudice. 

*All members can nominate candidates for membership to any section and in any field. Nominations for membership must be made by two (__and only two__) members of the Academia. It is important that both nominators have personal and professional knowledge of the distinction of the candidate.

*Regarding the classification as ORDINARY or FOREIGN member the question of nationality and citizenship are irrelevant. If a candidate lives and works (principally) outside of Europe (and Israel) then they have to be considered as a Foreign candidate. Only if a candidate has a dual position and spends 6 months in Europe and six months outside, she/he can be nominated as Ordinary member.

*Nomination of __ORDINARY__ members
**If the candidate is nominated as __ORDINARY__ member, one nominator must be resident in a European country and one must be resident in a different country from that of the candidate.  Nationality and citizenship of the nominators is not relevant to the process.

*Nomination of __FOREIGN__ members
**Where a candidate is nominated for election as a __FOREIGN__ member, at least __one of the two nominators__ must hold the category of __ORDINARY__ member. The other nominator must be resident in a __different__ country from that of the candidate. Nationality and citizenship of the nominators is not relevant to the process.
**__FOREIGN__ members: If a candidate is nominated as __FOREIGN__ member, the nominators must present __clear evidence__ of a strong and sustained collaboration and working links with European institutions and centres of scholarship. The award of honours by European institutions and periods of residence at European centres will provide additional evidence of such links (such as substantive positions held, honorary Professorships and visiting Professorships). 

* The full list of nominees is made available to members of Section committees and to Class chairs. The list of nominees (names only) in a section is visible to all section members. Full dossiers are accessible only to all authorized persons, i.e. the nominators of a person for the dossier of that person; the members of the section committee for all dossiers of their section.


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* __The nomination period will end at midnight (CET - Central European Time) on January 31, 2023. __

!Attention: no extensions of the deadline is possible!
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