Nominations#

The nomination cycle 2023/2024 will open on October 10, 2023 and close on January 31, 2024.#

The nomination cycle 2023/2024 will take place online, a nomination form is therefore not required.#

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Nominations process - general information#

• New candidate nominations can only be submitted by existing members of Academia Europaea who have paid their membership fee in the current year, or have official exemption.

• Nominations for membership must be made by two (and only two) members. It is important that both nominators have personal and professional knowledge of the distinction of the candidate.

• Nominators must use the same name and email address to the one that is registered in the AE database (if in doubt, go to your personal AE web page).

• Before making a nomination, please check that the candidate is not already a registered member of Academia Europaea (and not just your Section).

• Before making a nomination, please check that the candidate has not already been nominated. To do this, go to the List of Nominations. You can search either in the complete list of all nominations or by sections.

• The lead nominator and one co-nominator have to fill out all fields marked * in the online nomination form.

• There is no limitation of the number of nominations a nominator can submit.

• Nominators can submit candidates to all Classes and all Sections – not just their own.

• During the nomination period, an individual nomination can be edited, amended and re-submitted.

• An automatic notification about a successful registration of a nomination is sent to the two nominators and the chair of the relevant Section.

• Nominators can upload additional information on candidates in the nomination form. The additional documents will be made available to the members of the Section committee responsible for the candidates’ evaluation. This will be done soon after the close of the nomination call. The use of additional materials will be at the discretion of the Sections.

• It is the responsibility of the lead nominator, to ensure that the “case for election” is fully and correctly completed. Both of the nominators must authorise the nomination for the nomination to be valid.

• For the purpose of designating a candidate as an ORDINARY or as a FOREIGN member: a person's nationality and citizenship are irrelevant.

• ORDINARY member candidates must live and work ‘permanently’ in Europe (the continent, or in Israel) (a minimum of 6 months per year). If the candidate at the time of nomination lives and works (permanently, or more than 6 months in a year) outside of Europe (and Israel), then they will be considered as a FOREIGN candidate. If a candidate has a dual position and spends a minimum of 6 months in Europe, she/he can be nominated as Ordinary member.

• Nomination of candidates for ORDINARY membership.
  • When a candidate is nominated as an ORDINARY member, one nominator must an ORDINARY member. One of the two must be resident in a European country and one must be resident in a different country from that of the candidate. The nationality and citizenship of the nominators is not relevant to the process.

• Nomination of candidates for FOREIGN membership.
  • When a candidate is nominated as a FOREIGN member, one of the two nominators must be an ORDINARY member. The other nominator must be resident in a different country from that of the candidate. The nationality and citizenship of the nominators is not relevant to the process.
  • Please note, that FOREIGN member candidates are expected to possess “in outstanding measure, all of the qualities and attributes necessary for ordinary membership”. If a candidate is nominated as FOREIGN member, the nominators must also present clear evidence of a strong and sustained collaboration and working links with European institutions and centres of scholarship. The award of honours by European institutions and periods of residence at European centres may provide additional evidence of such links (such as substantive positions held, honorary Professorships and visiting Professorships).

Download the detailed guidelines that describe the full process and additional guidelines issued by the Board of trustees describing measures to addressing gaps and imbalances in membership.

The Academia Europaea is a signatory to the CoARA (Coalition for Advancing Research Assessment) initiative. The Academy is committed to the main CoARA principle, to base evaluation primarily on qualitative evaluation by peers, supported by responsible use of quantitative indicators.

Evaluation of candidates (synopsis) #

The AE Academic Sections are aggregated into Classes:

• Class A1 – Humanities (Sections A1, A2, A3, A4, A6 and A7)
• Class A2 – Social and Related Sciences (Sections A8, A9, A10, A11, A12 and A13)
• Class B – Exact Sciences (Sections B1, B2, B3, B4 and B5)
• Class C – Life Sciences (Sections C1, C2, C3, C4 and C5)

Each Class has a Class chair who is also a member of the Board of trustees.

After the closing date for applications, each Section committee evaluates their own candidate lists and make recommendations on a candidates’ suitability for election. Each Section committee evaluates against the published criteria and uses a common scoring system (agreed at individual Class level). The Class chairs each convene a plenary meeting where all of the Section chairs are present to discuss their recommended lists and undertake a comparative quality audit to ensure assessment consistency. The Class meetings agree a single consolidated class list for each Class.

These are formal hearings, where the individual Section lists are compared, discussed and moderated. An agreed and consolidated Class list is then submitted by the Class chairs on behalf of the Section committees the Board of trustees. The Board carries out a final check and then elects the new members.

All newly elected members receive a formal invitation from the President, inviting them to accept membership and an invitation to participate in the induction ceremony at the next annual member conference.

Assessment#

From 2023 onwards, Section committees will focus on assessment of excellence of a candidate and their suitability for membership. Emphasis will be placed on adherence to CoARA (Coalition for Advancing Research Assessment) principles and commitments with a reduction in reliance on standard traditional metrics.

Each Section Committee will assess its own candidates against a set of eligibility and professional criteria and score according to this scheme:

1. Should be elected this year
2. Should not be elected this year

Each Section chair will provide an assessment report for their Sections’ nominations (including, if appropriate, a ranked list of candidates) to the appropriate Class chair and the archive.

Criteria for submission of a nomination to the Board list#

Candidates that might be included into such a list could include:

• scholars who might for unknown reasons have been overlooked;
• or sometime scholars who by virtue of their having changed [career] direction at some time in the past, might have moved out of frontline research and into otherwise high profile administrative, political or other occupations that were still closely allied to Higher Education and Research and who because of these factors might have similarly been overlooked, even where past academic achievements were of acceptable quality;
• or high profile persons who may be internationally recognised for popular cultural works that nonetheless have (substantial) scholarly merit, but who might not per se, be associated with traditional mainstream academic positions
• Candidates referred to the Board by the Classes, and that were nominated in the standard way but where no agreement could be reached, or where there were technical or other issues preventing an objective assessment to be reached).

All Board list candidates should be people who through their association with the Academia, will bring prestige and benefit additional to that associated with highest levels of international scholarship.

All such candidates should be nominated in the normal way using the online form and selecting the Board list in the drop down Section lists.

These nominations will be assessed through Classes and recommendations put to the Board of trustees who will then decide on their suitability for election. Nominations through the Board list procedure may be received at any time.